Finance and Audit Committee Charter

RSS

Purpose

The Finance/Audit Committee is appointed by the Board of Directors to discharge the Board of Directors’ responsibilities relating to finance of the Company and to assist the Board in monitoring (1) the integrity of the financial statements of the Company, (2) the independent auditor’s qualifications and independence, (3) the performance of the Company’s internal audit function and independent auditors, and (4) the compliance by the Company with legal and regulatory requirements. The Finance/Audit Committee has overall responsibility for approving and evaluating financing methods, policies and plans for the Company and shall prepare the disclosures required by the rules of the Securities and Exchange Commission (the “Commission”) to be included in the Company’s annual proxy statement.

Committee Membership

The Finance/Audit Committee shall consist of no fewer than three members. The members of the Committee shall be appointed by the Board of Directors on the recommendation of the Nominating/Governance Committee. Finance/Audit Committee members may be replaced by the Board of Directors.

FINANCE - Authority and Responsibilities

The Finance/Audit Committee, to the extent it deems necessary or appropriate shall:

  1. Review corporate financial policies and procedures and make recommendations to the Board of Directors or the Executive Committee in regard thereto.
  2. Provide financial advice and counsel to management.
  3. Formulate dividend policy and make recommendations to the Board of Directors in regard thereto.
  4. Recommend share repurchase authorizations to the Board of Directors for approval and monitor share repurchase activity.
  5. Make provisions for the appointment of depositories of funds of the Company and the specification of conditions of deposit and withdrawal of said funds, including designation of authority to appropriate individuals to open accounts in the name of the corporation at financial institutions on an ongoing basis.
  6. Review specific corporate financing plans and advise the Board of Directors or Executive Committee in regard thereto.
  7. Supervise corporate investment portfolios.
  8. Give consideration and approval or disapproval of capital expenditure requests by management within limits established by the Board of Directors.
  9. Review annual capital and operating budgets and advise the Board of Directors or Executive Committee regarding the financial implications thereof.
  10. Monitor the Company’s financial condition and standing in the financial and investment communities.
  11. Review and make recommendations to the Board of Directors concerning acquisitions and dispositions.
  12. Monitor the financial risk management activities of the Company.
  13. Consider any other matters concerning the Company’s financial structure, condition, financing plans and policies and make recommendations to the Board of Directors on such matters.
  14. In addition, the Finance/Audit Committee, to the extent it deems necessary or appropriate shall:

  15. Review and provide recommendations to the Board of Directors with respect to any new plan or any pension plan amendment that is presented to the Committee by the Company.
  16. Review and provide recommendations to the Company and/or the Board of Directors as to the overall corporate funding policy and objectives for any defined benefit pension plans maintained by the Company; provided that, the Committee shall not have responsibility for investment selection or monitoring, but instead, Company personnel (or committees composed of such personnel) acting on behalf of the Company under such plans shall have such responsibility and shall update the Committee with respect to such matters on a regular basis.

AUDIT - Authority and Responsibilities

The Finance/Audit Committee shall have the sole authority to appoint or replace the independent auditor. The Finance/Audit Committee shall be directly responsible for the compensation and oversight of the work of the independent auditor (including resolution of disagreements between management and the independent auditor regarding financial reporting) for the purpose of preparing or issuing an audit report or related work. The independent auditor shall report directly to the Finance/Audit Committee.

The Finance/Audit Committee shall preapprove all auditing services and permitted non-audit services (including the fees and terms thereof) to be performed for the Company by its independent auditor, subject to the de minimus exceptions for non-audit services described in Section 10A(i)(1)(B) of the Exchange Act, which are approved by the Finance/Audit Committee prior to the completion of the audit. The Finance/Audit Committee may form and delegate authority to subcommittees consisting of one or more members when appropriate, including the authority to grant preapprovals of audit and permitted non-audit services, provided that decisions of such subcommittee to grant preapprovals shall be presented to the full Finance/Audit Committee at its next scheduled meeting.

The Finance/Audit Committee shall have the authority, to the extent it deems necessary or appropriate, to retain independent legal, accounting or other advisors. The Company shall provide for appropriate funding, as determined by the Finance/Audit Committee, for payment of compensation to the independent auditor for the purpose of rendering or issuing an audit report to any advisors employed by the Finance/Audit Committee.

The Finance/Audit Committee shall make regular reports to the Board. The Finance/Audit Committee shall review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval. The Finance/Audit Committee shall annually review the Finance/Audit Committee’s own performance.

The Finance/Audit Committee, to the extent it deems necessary or appropriate, shall:

Financial Statement and Disclosure Matters

1. Review and discuss with management and the independent auditor the annual audited financial statements, including disclosures made in management’s discussion and analysis, and recommend to the Board whether the audited financial statements should be included in the Company’s Form 10-K.

2. Review and discuss with management and the independent auditor the Company’s quarterly financial statements, including disclosures made in management’s discussion and analysis, prior to the filing of its Form 10-Q, including the results of the independent auditor’s review of the quarterly financial statements.

3. Discuss with management and the independent auditor significant financial reporting issues and judgments made in connection with the preparation of the Company’s financial statements, including any significant changes in the Company’s selection or application of accounting principles.

4. Review and discuss with management and the independent auditor any major issues as to the adequacy of the Company’s internal controls, any special steps adopted in light of material control deficiencies and the adequacy of disclosures about changes in control over financial reporting.

5. Review and discuss with management (including the senior internal audit executive) and the independent auditor the Company’s internal controls report and the independent auditor’s attestation of the report prior to the filing of the Company’s Form 10-K.

6. Review and discuss quarterly reports from the independent auditors on:

  1. All critical accounting policies and practices to be used.
  2. All alternative treatments of financial information within generally accepted accounting principles that have been discussed with management, ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent auditor.
  3. Other material written communications between the independent auditor and management, such as any management letter or schedule of unadjusted differences.

7. Review and discuss with management the Company’s earnings press releases, including the use of “pro forma” or “adjusted” non-GAAP information, as well as financial information and earnings guidance provided to analysts and rating agencies. Such discussion may be done in advance of publication and generally (e.g., consisting of discussing the types of information to be disclosed and the types of presentations to be made).

8. Discuss with management and the independent auditor the effect of regulatory and accounting initiatives as well as off-balance sheet structures on the Company’s financial statements.

9. Discuss with management the Company’s major risk exposures and the steps management has taken to monitor and control such exposures, including the Company’s risk assessment and risk management policies.

10. Discuss with the independent auditor the matters required to be discussed by Statement on PCAOB Auditing Standard 16 (AS 16) relating to the conduct of the audit, including any difficulties encountered in the course of the audit work, any restrictions on the scope of activities or access to requested information, and any significant disagreements with management.

11. Review disclosures made to the Finance/Audit Committee by the Company’s CEO and CFO during their certification process for the Form 10-K and Form 10-Q about any significant deficiencies in the design or operation of internal controls or material weaknesses therein and any fraud involving management or other employees who have a significant role in the Company’s internal controls.

Oversight of the Company’s Relationship with the Independent Auditor

12. Review and evaluate the lead partner of the independent auditor team.

13. Obtain and review a report from the independent auditor at least annually regarding (a) the independent auditor’s internal quality-control procedures, (b) any material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities within the preceding five years respecting one or more independent audits carried out by the firm, (c) any steps taken to deal with any such issues, and (d) all relationships between the independent auditor and the Company. Evaluate the qualifications, performance and independence of the independent auditor, including considering whether the auditor’s quality controls are adequate and the provision of permitted non-audit services is compatible with maintaining the auditor’s independence, and taking into account the opinions of management and internal auditors. The Audit Committee shall present its conclusions with respect to the independent auditor to the Board.

14. Ensure the rotation of the lead (or coordinating) audit partner having primary responsibility for the audit and the audit partner responsible for reviewing the audit as required by law.

15. Recommend to the Board policies for the Company’s hiring of employees or former employees of the independent auditor who participated in any capacity in the audit of the Company.

16. Meet with the independent auditor prior to the audit to discuss the planning and staffing of the audit.

Oversight of the Company’s Internal Audit Function

17. Review the appointment and replacement of the senior internal auditing executive.

18. Review the significant reports to management prepared by the internal auditing department and management’s responses.

19. Discuss with the independent auditor and management the internal audit department responsibilities, budget and staffing and any recommended changes in the planned scope of the internal audit. Approve the internal audit plan for the upcoming year.

Compliance Oversight Responsibilities

20. Obtain from the independent auditor assurance that Section 10A(b) of the Exchange Act has not been implicated.

21. Obtain reports from management, the Company’s senior internal auditing executive and the independent auditor that the Company and its subsidiary entities are in conformity with applicable legal requirements and the Company’s Code of Business Conduct and Ethics. Advise the Board with respect to the Company’s policies and procedures regarding compliance with applicable laws and regulations and with the Company’s Code of Business Conduct and Ethics.

22. Review and approve all related person transactions (as defined in the relevant New York Stock Exchange and Commission rules) and have responsibility for administering the Company’s Policies and Procedures Regarding Related Person Transactions (the “Related Person Transactions Policy”). Review the Related Person Transactions Policy annually and recommend any changes to the Board.

23. Establish procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters, and the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters.

24. Discuss with management and the independent auditor any correspondence with regulators or governmental agencies and any published reports which raise material issues regarding the Company’s financial statements or accounting policies.

25. Discuss with the Company’s General Counsel legal matters that may have a material impact on the financial statements or the Company’s compliance policies.

Limitation of Finance/Audit Committee’s Role

While the Finance/Audit Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Finance/Audit Committee to plan or conduct audits or to determine that the Company’s financial statements and disclosures are complete and accurate and are in accordance with generally accepted accounting principles and applicable rules and regulations. These are the responsibilities of management and the independent auditor.

The Finance/Audit Committee members are not named fiduciaries or plan sponsors, and shall have no discretionary authority with respect to the administration or investment of any plan. The Company is the plan sponsor.

The Finance/Audit Committee shall make regular reports to the Board. The Finance/Audit Committee shall review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board for approval. The Finance/Audit Committee shall annually review its own performance.

Committee Members

  • Donald C. Berg
  • Joel W. Johnson
  • Beth Kaplan
  • Philip A. Marineau